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You are here: Books --> Effective onscreen editing --> Detailed table of contents
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Dedication
Acknowledgments
A Word on Copyright
Preface to theth edition
Why You Should Read This Book
Word for Macintosh
Looking to the Future
My Approach
How to Use This Book
Implementing Onscreen Editing
Encouraging Dialogue
Real-time, long-distance collaborations
Guiding the discussion
Displaying the manuscript
Discussing, implementing, and displaying changes
Software options
A Standard Process
Determining your pay rate
Initial negotiations
Contracts are not optional
Initial and subsequent edits
Saved work and backups
Final edits
Follow-up
Archiving
A Note About the Cloud
Communication and File-Exchange Issues
Communication
Security and confidentiality
E-mail alternatives
Overall Behavior of Your Computer
Keyboard and mouse settings
Display settings
Behavior of Your Word Processor
Summary of Word's main settings
Details of Word's main settings
Predefined display (view) modes
Working With Document Windows
Making text more legible
Juggling windows
Switching between programs
Toolbars and the Ribbon
Word's Quick Access toolbar
Customizing the Ribbon
Menus
Keyboard Shortcuts
Navigating menus from the keyboard
Learning, creating, and modifying keyboard shortcuts
A Primer on Styles and Templates
Styles
Preserving manually applied formatting
Templates
Loading documents and templates automatically
Small Jumps
Moving Within Tables
Moving Around Documents That Contain Tracked Changes
Moving Using the Search Tools
Bigger Jumps
Moving to a bookmark
Moving to a specific page
Returning to your previous position
Really Big Jumps
Recently used files (across all programs)
Recently used files (for the current program)
Frequently used files
Other open windows in an application
Other open programs
Experiment!
Selecting Text
Selecting with the keyboard
Selecting with the mouse
Selecting in Outline view
Undoing a selection
Selecting noncontiguous text
Spiking text in Word
Enabling and Disabling Revision Tracking
Overview of the Screen Display
Displaying original versus final text
Choosing which kinds of markup to display
Taking full advantage of the screen display
Useful Keyboard Shortcuts
Solving Display-Related Problems
Editor name changes to "Author"
Inability to delete text
Invisible tracked changes
Problems with fields, automatic numbering, and notes
Cursor position changes after switching between displaying and concealing changes
Using the Highlighter Marker
Modifying Where You See Revisions
Reviewing Pane
Balloons
Combining balloons with the Reviewing Pane
Enlarging or reducing text in balloons
Comparing Documents in Word
Accepting or Rejecting Changes
One change at a time
Implementing many changes efficiently
Final quality control
Dealing With Multiple Reviewers
Revision Tracking When You're Not Using Word
A Brief Digression About Efficiency
Insertions and Deletions
Moving Text to a New Location
Comments and Questions
Is a comment truly necessary?
Effective comments and questions
Example of an effective comment
Reviewing a Previously Edited Document
Working With Word's Comments
Inserting and deleting comments
Replying to and resolving comments
Printing Comments
Cleaning Up
Searching for Variations on a Theme
Distractions and Getting Lost
Refining Your Search
Matching patterns
Finding special characters
Finding Characters and Symbols
Replacing Text One Instance at a Time
Global Search and Replace Operations
Tracking global replacements—or not
Highlighting all instances of a search term
Predicting or spotting problems
Advanced Find and Replace
Find and replace options
Adding power to wildcards
Replacement options
Style Guides Versus Style Sheets
Kinds of Consistency
Spelling and hyphenation
Use of synonyms
Verb tenses, voice, and points of view
Conclusions and other details
Implicit references
Explicit references
Definitions
Shortcuts
Formatting
Sequences
Numbers
Learning to be Consistent
Components of a Style Sheet
Identify yourself and the project
List the standard references you followed
List your decisions
Managing and maintaining your style sheet
When to implement style decisions
Cleaning up the manuscript
Using a Style Sheet
Clean Up the Style Sheet Before the Client Sees It
Going Beyond Style Sheets
Memory aids and related tricks
Consistency through concordances
Simplified English and controlled vocabulary
Publisher- or association-specific style guides
Defining Languages
Using the Spellchecker
Special Dictionaries
Custom or personal dictionaries
Exclusion (exclude) dictionaries
Third-Party Dictionaries
Spelling Surprises
Grammar Checkers
Customizing the grammar checker
Using the grammar checker
Alternatives to the grammar checker
Using Macros Effectively
Creating macros
Running macros
Making macros accessible in other documents
Running macros automatically
Editing macros
Typing text using a macro
Typical macros
"Automatic Text" Features
Why automate the simple things?
Automatic formatting and text insertion
Build your own automatic text features
Edit Twice, Publish Once
Sometimes Light Editing is Possible
Many File Types, One Approach
Simple Markup Languages: Web Pages (HTML and XHTML)
Save the file on your hard disk
Save the file in your word processor's native file format
Edit the file's contents, not its tags
Edit the content
Make the tags reappear
Review and re-import the file
More Complex Markup Languages: XML and SGML
Desktop Publishing Files
Databases and Spreadsheets
Editing databases
Editing spreadsheets
Substantive editing of databases and spreadsheets
Editing Software Interface Text
Font Problems: Dealing With Special Characters
Incompatibilities Abound
When Revision Tracking is Unavailable
Inserting and deleting text
Inserting lengthy comments
Editing Graphics
Editing using graphics software
Editing if we don't have graphics software
Editing Multimedia and Video
A Word on Credibility
Investigating Word Usage
Dictionaries
Unconstrained or lightly constrained searches
Constraining your search
Understanding Before You Query the Author
Online Reference Material
Specialized Reference Material
Online Style and Grammar Guides
Style guides
Grammar guides
The World's Biggest Library
Make Ongoing Backups of Your Files
Obtain a Backup Computer
Update Your Software, But Not Too Frequently
Keep Confidential Information Confidential
Protect Yourself Too
A Word About Production Processes
When Proofreading Resembles Light Copyediting
Editing PDF files
Taking advantage of your word processor's tools
Trick your eyes into spotting typos
Proofreader's marks in Acrobat
Comparing the Page Layout With the Last Edited Version
Replacing Printer's Proofs
Proofing Online Information
Demand Proof!
Customized seminars and consulting
Appendix I. Developing a Sound Backup Strategy
Elements of a Backup Strategy
Protecting Against Theft and Damage
Recovering the Current Version of Your Work
Automated backups
Manual backups
Recovering Previous Versions of Your Work
Protecting Against Malware
Protecting Your Word Customizations
Word templates
Building Blocks and AutoText
AutoCorrect
Macros
Keyboard shortcuts
Dictionaries
Windows registry files
A manual alternative
Appendix II: Protecting Yourself From Injury While Using a Computer
Aches and Pains
The seat of the problem
Layout of your work area
Mouse alternatives
Hand Problems
Position your hands comfortably
Reinventing or replacing the keyboard
Rest your wrists?
Eye Strain
Help your eyes focus
Crisp pixels, relaxed eyes
Stamp out flicker
Arrange for suitable lighting
Computers aren't tear jerkers
Solutions
Appendix III: Troubleshooting Microsoft Word
Damaged (Corrupt) Files
File Format Problems
File Permission Problems
Miscellaneous Problems
Can't type symbol characters (Windows)
Capitalization is reversed
False macro warnings
Normal.dotm template has been changed
Slow performance in Mac Word
Word's "disk full" error
Numbering Problems
Software Updates
Template Problems
Temporary Files
Word crashes when you launch it
Appendix IV: Word Keyboard Shortcuts (Plus Selected Operating System Shortcuts)
Glossary
Bibliography
Helpful Internet Resources
About the Author
Index
©2004–2024 Geoffrey Hart. All rights reserved.