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Chapter 12: Alternatives to Revision Tracking

Wisdom is one of the few things that look bigger the further away it is.”—Terry Pratchett

Software and reference links for all versions of Word

This Web page contains instructions on the following subjects:

Annotating graphics in Acrobat Reader

Annotating (editing) graphics using layers

Annotating graphics in Acrobat Reader

Acrobat Reader lets you annotate text files, but if you save graphics in PDF format, you can open them and use the commenting tools to add questions and other comments. First, open the graphic in a new document window. With the graphic now visible, select the "Tools" tab. Below the "Comment" icon, click the Open button:

Acrobat's "Comment" tools icon

Next, select the tab that contains the graphic. Acrobat displays its commenting tools across the top of the window that contains the graphic:

Acrobat's commenting tools

The one you'll use most often for graphics is the actual comment tool:

The comment tool icon

Click inside the graphic to insert a comment, which appears like a yellow sticky note:

An inserted comment

The comment text is visible if you hold the mouse cursor over the sticky note. Comments are also displayed in a pane at the right side of the window that holds the graphic. To edit the comment, click the [...] icon at the right side of the comment, and from the menu, select "Edit":

Editing a comment

Press the Esc key to close the comment when you're finished editing it. Save the PDF file that contains all your comments.

Annotating (editing) graphics using layers

If you own graphics software, you can create a layer (like an transparent acetate) that lies above the layer that contains the graphic. You can then use the software's text and graphics tools to add comments and lines connecting the comments to the relevant portion of the graphic without affecting the underlying graphic. Here's what that looks like in the Pixelmator software for the Macintosh:

Using layers to annotate graphics


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