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Chapter 15. Work Productively with Reviewers and Editors

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This page contains the following subjects:

Changing the size of the reviewing pane

To display the reviewing pane, select the Ribbon's Review tab and click the "Tracking" icon to open its menu. Select "Reviewing Pane":

Location of the Reviewing Pane icon

The small menu to the right of this choice lets you choose whether the pane should be vertical, at the left side of the screen, or horizontal, at the bottom.

To resize the pane, move the mouse cursor over the right edge of the reviewing pane until it changes to an arrowhead. Drag the border to the desired width:

Resizing the reviewing pane

Comparing documents

To compare two documents, select the Ribbon's Review tab and click the menu beside the "Compare" icon and choose whether you want to compare documents (only two) to see what changed or combine revisions of two or more documents into a single document:

Location of the Compare Documents icon

In the "Compare Documents" dialog box, select the files you want to compare, specify which types of changes you want to see, choose the resolution (letter by letter or whole word only) of the changes, and where to present the changes (a new document is safer):

The Compare Documents dialog box

Effective Onscreen Editing

If you really do a lot of editing, its worthwhile getting a copy of Effective Onscreen Editing.

Explanations of the Ribbon's Review tab

The Review tab is complicated, but contains many useful tools for working with revision tracking:

Explanations of icons on the Review tab

The Show Markup menu lets you choose which types of changes to display:

Options available under the show markup menu

(See the next section for an explanation of the Preferences dialog box.) The Display for Review menu lets you choose to display change bars in the margin but not specific changes ("Simple Markup"), all of the changes ("All Markup"), the final version that results from implementing the changes ("No Markup"), or the original document ("Original"):

The contents of the Display for Review menu

Revision tracking settings

To gain access to the revision tracking settings that define how your changes appear on the screen, select the Ribbon's Review tab. Open the "Tracking" menu and click the tiny, inconspicuous menu icon at the bottom of the menu:

Accessing track changes preferences from the Review tab

Word displays the most commonly used Track Changes settings:

Main tracking options

Click the "Advanced Options" button to gain access to additional settings:

Advanced options for track changes

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