Chapter 7. Move Quickly Around Documents

Is something missing or wrong? Please contact me and I’ll fix the problem.

This page contains the following subjects:

Movement macros
Moving using the Ribbon's Review tab
Showing only the type of tracked changes you want to move between

Movement macros

Following the instructions in Chapter 14, copy the text of these macros into the macro editor, then assign a keyboard shortcut.

Macro code to move five words to the left:

Sub MoveFiveWordsLeft()
' MoveFiveWordsLeft Macro
' Selection.MoveLeft Unit:=wdWord, Count:=5
End Sub

Options: change "MoveLeft" to "MoveRight" to change the direction; change "5" to a different number.

Macro to move to the next semicolon:

Sub MoveToSemicolon()
' MoveToSemicolon Macro
Selection.Find.ClearFormatting
With Selection.Find
.Text = ";"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.MatchByte = False
.MatchFuzzy = False
End With
Selection.Find.Execute
End Sub

Options: To move to other punctuation, change ";" to the desired punctuation. Change the value of .Forward to "False" (with no quotes) to move backward through the file.

Move to any punctuation:

Sub MoveRightToPunctuation()
' MoveRightToPunctuation Macro
Selection.Find.ClearFormatting
With Selection.Find
.Text = "[.,;:\?\!]"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = True
.MatchSoundsLike = False
.MatchAllWordForms = False
.MatchByte = False
.MatchFuzzy = False
End With
Selection.Find.Execute
End Sub

Options: Change the value of .Forward to "False" (with no quotes) to move backward through the file.

Moving using the Ribbon's Review tab

First, select the Ribbon's review tab. Next, click the appropriate icons to move to the previous or next comment (at left) or the previous and next tracked change (at right):

Showing only the type of tracked changes you want to move between

If you have many changes, moving between them can be slow. However, you can speed the process by using the Show Markup menu to turn off the display of changes that you don't want to move between: