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Detailed Table of Contents (4th edition)

Front matter

Dedication

Acknowledgments

A Word on Copyright

Preface to theth edition

Why You Should Read This Book

Word for Macintosh

Looking to the Future

Chapter 1. How to Use This Book

My Approach

How to Use This Book

Implementing Onscreen Editing

Chapter 2. Writing and Editing are Human Endeavors

Encouraging Dialogue

Real-time, long-distance collaborations

Guiding the discussion

Displaying the manuscript

Discussing, implementing, and displaying changes

Software options

A Standard Process

Determining your pay rate

Initial negotiations

Contracts are not optional

Initial and subsequent edits

Saved work and backups

Final edits

Follow-up

Archiving

A Note About the Cloud

Communication and File-Exchange Issues

Communication

Security and confidentiality

E-mail alternatives

Chapter 2. Personalizing How Your Software Works

Overall Behavior of Your Computer

Keyboard and mouse settings

Display settings

Behavior of Your Word Processor

Summary of Word's main settings

Details of Word's main settings

Predefined display (view) modes

Working With Document Windows

Making text more legible

Juggling windows

Switching between programs

Toolbars and the Ribbon

Word's Quick Access toolbar

Customizing the Ribbon

Menus

Keyboard Shortcuts

Navigating menus from the keyboard

Learning, creating, and modifying keyboard shortcuts

A Primer on Styles and Templates

Styles

Preserving manually applied formatting

Templates

Loading documents and templates automatically

Chapter 4. Moving Around Documents and Selecting Text

Small Jumps

Moving Within Tables

Moving Around Documents That Contain Tracked Changes

Moving Using the Search Tools

Bigger Jumps

Moving to a bookmark

Moving to a specific page

Returning to your previous position

Really Big Jumps

Recently used files (across all programs)

Recently used files (for the current program)

Frequently used files

Other open windows in an application

Other open programs

Experiment!

Selecting Text

Selecting with the keyboard

Selecting with the mouse

Selecting in Outline view

Undoing a selection

Selecting noncontiguous text

Spiking text in Word

Chapter 5. Using Revision Tracking

Enabling and Disabling Revision Tracking

Overview of the Screen Display

Displaying original versus final text

Choosing which kinds of markup to display

Taking full advantage of the screen display

Useful Keyboard Shortcuts

Solving Display-Related Problems

Editor name changes to "Author"

Inability to delete text

Invisible tracked changes

Problems with fields, automatic numbering, and notes

Cursor position changes after switching between displaying and concealing changes

Using the Highlighter Marker

Modifying Where You See Revisions

Reviewing Pane

Balloons

Combining balloons with the Reviewing Pane

Enlarging or reducing text in balloons

Comparing Documents in Word

Accepting or Rejecting Changes

One change at a time

Implementing many changes efficiently

Final quality control

Dealing With Multiple Reviewers

Revision Tracking When You're Not Using Word

Chapter 6. Inserting Text, Deleting Text, and Commenting

A Brief Digression About Efficiency

Insertions and Deletions

Moving Text to a New Location

Comments and Questions

Is a comment truly necessary?

Effective comments and questions

Example of an effective comment

Reviewing a Previously Edited Document

Working With Word's Comments

Inserting and deleting comments

Replying to and resolving comments

Printing Comments

Cleaning Up

Chapter 7. Using the Search Tools (Find and Replace) to Improve Consistency

Searching for Variations on a Theme

Distractions and Getting Lost

Refining Your Search

Matching patterns

Finding special characters

Finding Characters and Symbols

Replacing Text One Instance at a Time

Global Search and Replace Operations

Tracking global replacements—or not

Highlighting all instances of a search term

Predicting or spotting problems

Advanced Find and Replace

Find and replace options

Adding power to wildcards

Replacement options

Chapter 8. Developing Style Sheets: a Tool for Consistency

Style Guides Versus Style Sheets

Kinds of Consistency

Spelling and hyphenation

Use of synonyms

Verb tenses, voice, and points of view

Conclusions and other details

Implicit references

Explicit references

Definitions

Shortcuts

Formatting

Sequences

Numbers

Learning to be Consistent

Components of a Style Sheet

Identify yourself and the project

List the standard references you followed

List your decisions

Managing and maintaining your style sheet

When to implement style decisions

Cleaning up the manuscript

Using a Style Sheet

Clean Up the Style Sheet Before the Client Sees It

Going Beyond Style Sheets

Memory aids and related tricks

Consistency through concordances

Simplified English and controlled vocabulary

Publisher- or association-specific style guides

Chapter 9. Spelling and Grammar Checkers

Defining Languages

Using the Spellchecker

Special Dictionaries

Custom or personal dictionaries

Exclusion (exclude) dictionaries

Third-Party Dictionaries

Spelling Surprises

Grammar Checkers

Customizing the grammar checker

Using the grammar checker

Alternatives to the grammar checker

Chapter 10. Automating Your Edits

Using Macros Effectively

Creating macros

Running macros

Making macros accessible in other documents

Running macros automatically

Editing macros

Typing text using a macro

Typical macros

"Automatic Text" Features

Why automate the simple things?

Automatic formatting and text insertion

Build your own automatic text features

Chapter 11. Editing in Special Situations

Edit Twice, Publish Once

Sometimes Light Editing is Possible

Many File Types, One Approach

Simple Markup Languages: Web Pages (HTML and XHTML)

Save the file on your hard disk

Save the file in your word processor's native file format

Edit the file's contents, not its tags

Edit the content

Make the tags reappear

Review and re-import the file

More Complex Markup Languages: XML and SGML

Desktop Publishing Files

Databases and Spreadsheets

Editing databases

Editing spreadsheets

Substantive editing of databases and spreadsheets

Editing Software Interface Text

Font Problems: Dealing With Special Characters

Chapter 12. Coping When Revision Tracking Isn't Available

Incompatibilities Abound

When Revision Tracking is Unavailable

Inserting and deleting text

Inserting lengthy comments

Editing Graphics

Editing using graphics software

Editing if we don't have graphics software

Editing Multimedia and Video

Chapter 13. Using the Internet to Improve Your Editing

A Word on Credibility

Investigating Word Usage

Dictionaries

Unconstrained or lightly constrained searches

Constraining your search

Understanding Before You Query the Author

Online Reference Material

Specialized Reference Material

Online Style and Grammar Guides

Style guides

Grammar guides

The World's Biggest Library

Chapter 14. Developing Safeguards

Make Ongoing Backups of Your Files

Obtain a Backup Computer

Update Your Software, But Not Too Frequently

Keep Confidential Information Confidential

Protect Yourself Too

Chapter 15. Onscreen Proofreading

A Word About Production Processes

When Proofreading Resembles Light Copyediting

Editing PDF files

Taking advantage of your word processor's tools

Trick your eyes into spotting typos

Proofreader's marks in Acrobat

Comparing the Page Layout With the Last Edited Version

Replacing Printer's Proofs

Proofing Online Information

Demand Proof!

Appendices and Miscellaneous Resources

Customized seminars and consulting

Appendix I. Developing a Sound Backup Strategy

Elements of a Backup Strategy

Protecting Against Theft and Damage

Recovering the Current Version of Your Work

Automated backups

Manual backups

Recovering Previous Versions of Your Work

Protecting Against Malware

Protecting Your Word Customizations

Word templates

Building Blocks and AutoText

AutoCorrect

Macros

Keyboard shortcuts

Dictionaries

Windows registry files

A manual alternative

Appendix II: Protecting Yourself From Injury While Using a Computer

Aches and Pains

The seat of the problem

Layout of your work area

Mouse alternatives

Hand Problems

Position your hands comfortably

Reinventing or replacing the keyboard

Rest your wrists?

Eye Strain

Help your eyes focus

Crisp pixels, relaxed eyes

Stamp out flicker

Arrange for suitable lighting

Computers aren't tear jerkers

Solutions

Appendix III: Troubleshooting Microsoft Word

Damaged (Corrupt) Files

File Format Problems

File Permission Problems

Miscellaneous Problems

Can't type symbol characters (Windows)

Capitalization is reversed

False macro warnings

Normal.dotm template has been changed

Slow performance in Mac Word

Word's "disk full" error

Numbering Problems

Software Updates

Template Problems

Temporary Files

Word crashes when you launch it

Appendix IV: Word Keyboard Shortcuts (Plus Selected Operating System Shortcuts)

Glossary

Bibliography

Helpful Internet Resources

About the Author

Index


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